Discover a financial overview of your business and learn how to utilize the Finance summary report effectively.

In this guide, we’ll cover:

• Getting started
• Finance summary report explained
• Using the Finance summary report
• Understanding the Finance summary data fields 

Getting started

The Finance summary is available for free as a Standard report. 

Finance summary report explained

The Finance summary report generates an overview of your finances with a view of the sales, payments and liabilities that are handled by your business.

Using the Finance summary report

The Finance summary report is divided into four main categories where the data results can be grouped by periods for easy viewing and further filtered by location.

Grouping options

Use the Group by drop-down menu to identify trends by arranging your data by: 

• Day when the invoice was raised.
• Week of the year when the invoice was raised.
• Month of the year when the invoice was raised.
• Quarter of the year when the invoice was raised.
• Year when the invoice was raised.

Date range

Select a date range using the calendar drop-down menu to view data within a specific time frame. This is based on the day that the sale, payment or liability activity was processed.

Filter options

Utilize the filters drop-down menu to refine the data by:

• Location - The business location where the sale, payment or liability took place.

Understanding the Finance summary data fields 

The four main sections within this report (Sales, Payments, Liabilities and Sale summary) all relate to one another, providing you with a base set of data which can be cross-calculated.

Familiarize yourself with the data fields within each section for a better understanding of the financial standing of your business. 

Sales

Sales are segmented into two subsections which can be grouped together to generate total business sales:

Sales - Here you'll find sales data for the following items, excluding Gift card sales: 

• Services
• Products
• Memberships
• Shipping
• Late cancellation fees
• No-show fees

Sales data fields

• Gross sales - The total amount of sales before any deductions are applied.
• Discounts - Any price reductions applied to the sales. Clicking on this will take you to the Discount summary report.
• Refunds / Returns - The total amount refunded to clients.
• Net sales - Represents gross sales minus refunds, discounts, and taxes. 
• Taxes - The total tax amount collected. Clicking on this will take you to the Taxes summary report.
• Total sales - The combined total of all sales transactions (the above fields). Clicking on this will take you to the Sales summary report.

Other sales - Here you'll find sales data for the following items: 

• Gift cards
• Service charges
• Tips 

Other sales data fields

• Gift card sales - The net sales from gift cards. Clicking on this will take you to Fresha's premium Gift card by time period report.

• Service charges - The service charge fees configured by you. Clicking on this will take you to the Service charges report.

• Tips - The total amount of tips received from clients.

• Other sales - The combined total of gift card sales, service charges and tips transactions.

• Tax on other sales - The total tax amount collected on other sales (mentioned above).

• Total other sales - The combined total of all sales transactions, including tax.

Payments

This section includes all payments received by the business, excluding any liability-related transactions (voided transactions, deposit collections and refunds, deposit redemptions, and Gift card redemptions).

Payments data fields

• Total payments -  The net total of all payments made to the business after refunds. Clicking on this will take you to the Payments summary report.

Liabilities

Liabilities are segmented into two subsections: 

Redemptions - Here you'll find redemptions related to liabilities:

• Deposit redemptions - Situations where previously collected deposits are used as payment for services at the time of an appointment.
• Gift Card Redemptions - This includes the use of gift cards as payment and any refunds associated with them.

Redemptions data fields

• Deposit redemption - The total amount of deposits that have been used as payment. Clicking on this will take you to the Liability activity report.

• Gift card redemption - Shows the total amount of gift card redemptions, including any related refunds. This field also takes you to the Liability activity report.

• Total Redemptions - The combined total of both deposit and gift card redemptions.

Deposits - Here you'll find any activity associated with deposit redemptions and deposit redemption collections.

Deposits data fields

• Deposits collected - The total amount of deposits collected over the reporting period.

• Deposit Value - The total value of deposits after accounting for any refunds that have been issued. Clicking on this will take you to the Liability activity report where you can filter by collection and redund.

Sales summary 

Here you'll find a summary of sales and payments in point-in-time metrics based on the end of the selected date range.

Sales summary data fields

• Paid sales (current period) - Payments processed against sales generated during the selected date range.
• Unpaid sales (current period) - The amount yet to be paid for sales generated in the selected date range.
• Payments for earlier period sales - Payments processed in the selected date range for sales that were generated prior to the selected date range.